Clear and Visual Strategies: How to Make the Most of Every Minute of Your Meeting with Live-Scribing

In any team, making the most of the time spent in strategic meetings is essential. Staying focused during discussions to move forward without obstacles is often a challenging task, and the results frequently fade away quickly.

That's why MrSCRIBING's contribution during the recent strategic meeting of the Repsol Reganne team was a key factor in mitigating these unwanted effects and enhancing the overall experience.

Drawings at the Heart of the Discussion: How Does It Work?

In an intimate setting, fifteen executives constantly exchanged ideas over two intense days. The goal was to provide real-time visual support right at the discussion table, stimulating conversations through three simultaneous stages:

1. Recording: As the team engages in dialogue, MrSCRIBING listens and visually captures the key points of the conversation. Each important idea and concept is mapped onto the digital canvas, transforming words into images.

2. Projection: The drawings are projected in real-time, allowing participants to see their ideas take shape and interconnect. This visual representation engages everyone, fostering a more precise and aligned understanding of the topics discussed.

3. Feedback: Participants continue the discussion while referring to the drawings, which spark new connections that are then illustrated by MrSCRIBING—fueling an ongoing cycle of visual thinking and collaboration.
   

Easy to Set Up

The recording-projection-feedback cycle refines the content throughout the process, fostering a continuously focused reflection.

Here, the Graphic Facilitator’s listening skills are key, making the Live-Scribing format (also known as Graphic Recording) ideal for this type of meeting.

This intervention provided an innovative and effective solution to enhance interaction with the meeting’s content. And all it took was a simple HDMI connection to mirror the digital canvas onto the existing screens in the space.

A Visual Legacy

Without this illustrated output, attendees would likely have had to rely on a written document afterwards to review the ideas. Instead, the report emerged right in front of them, seamlessly integrating into the collective dynamic of the discussion. This is how Repsol Reganne took home seven posters. Without a doubt, a valuable resource for maintaining continuity and follow-up on the topics discussed. In fact, these posters served as the foundation for creating a Visual-Map in the studio, containing a useful storytelling element for the client.

[Visual-Map for Repsol Reganne: LinkedIn Post]

The complete set of drawings provided the team with permanent tools to be referenced as needed, ensuring that the efforts and progress achieved would not be lost over time. On this occasion, the challenge was to integrate financial, tactical, and cultural aspects, steering the discussions towards a shared vision of the future.

For years, MrSCRIBING has collaborated in various areas of Repsol, which has allowed him to gain extensive knowledge of the company’s business and produce increasingly relevant graphic results for this client. His experience, combined with prior preparation alongside the director of the Repsol Reganne team, was key to the success of the meeting.

Make the ideas arising in your next meeting stay clear and accessible, creating a lasting impact. Capture and communicate the milestones of your strategy visually, facilitating effective tracking and successful implementation.